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Bid Title: Multi-Jurisdictional Hazard Mitigation Plan Update
Category: Sheriff's Office
Status: Closed
Bid Recipient: Summit County Emergency Manager, Brian Bovaird

Description:
Summit County Government (the “County”) is soliciting bids from qualified contractors to update the current multi-jurisdictional Hazard Mitigation Plan (HMP) for Summit County. The update of the current plan is necessary to meet the requirements of the Disaster Mitigation Act (DMA) of 2000, 44 CFR Part 201.6 and the most current Federal Emergency Management Agency (FEMA) “how-to” planning guidance. The updated plan will also meet the most current FEMA Local Mitigation Plan Review Tool requirements. In addition, the plan will be aligned with the 2013 State of Colorado Hazard Mitigation Plan. A copy of the current plan can be found at https://bit.ly/2FkEbGV

Summit County’s current All Hazard Mitigation Plan was approved by FEMA in 2015 and will expire on March 8, 2020. The expected timeline for revision includes a final draft submitted to FEMA by February 1, 2020.

Copies of the request are available at www.SummitCountyCO.gov under ‘Bids & Proposals’ or by request at the Summit County Government Office of Emergency Management. Contact Brian Bovaird, Director of Emergency Management, for additional project information at
Publication Date/Time:
6/21/2019 12:00 AM
Publication Information:
Summit County Journal
Closing Date/Time:
7/12/2019 11:59 PM
Submittal Information:
Proposals should be submitted via both email and US mail
Bid Opening Information:
July 15, 2019 at 9:00 a.m.
Contact Person:
Summit County Office of Emergency Management
Attn: Brian Bovaird
501 North Park Avenue
PO Box 210
Breckenridge, CO 80424
brian.bovaird@summitcountyco.gov
Plan & Spec Available:
A copy of the current plan can be found at https://bit.ly/2FkEbGV

Summit County’s current All Hazard Mitigation Plan was approved by FEMA in 2015 and will expire on March 8, 2020. The expected timeline for revision includes a final draft submitted to FEMA by February 1, 2020.

Business Hours:
Monday - Friday, 8 a.m.-5 p.m.
Qualifications:
The expected end product will be an updated FEMA approved Multi-Jurisdictional Hazard Mitigation Plan. The HMP must meet all provisions of the current FEMA Review Tool and address the steps in most current FEMA “how-to” planning guidance. Work shall be completed as set forth in a contract for this project to be negotiated with Summit County Government based upon the contractor’s written proposal.

A. Date and time of service
Service will be performed on an ongoing daily basis beginning immediately upon execution of a signed contract. Service will be performed on a regular daily schedule (Monday through Friday) to be agreed upon prior to contract. Potential schedule should be included in contractor's written proposal. A final draft for submission to DHSEM is desired by February 1, 2020.

B. Indemnification and Insurance
Contractor shall indemnify and hold harmless the County from and against all claims, damages, losses, and expenses arising out of or resulting from acts or omissions of the Contractor, Contractor’s sub-contractors or otherwise arising out of the performance of services by Contractor. No later than seven (7) days following the execution of an Independent Contractor Agreement between the County and Contractor, the Contractor shall provide the County with certificates of insurance evidencing the types and amounts of insurance specified below:
Standard Workers’ Compensation as required by law in the State of Colorado; and
Comprehensive General Liability Insurance for operations and contractual liability adequate to cover the liability assumed hereunder with limits of not less than $400,000 on account of any one person and $1.2 Million for each occurrence of property damage and personal injury; and
Automobile Liability insurance in those instances where Contractor uses an automobile, regardless of ownership, for the performance of the Services. Contractor shall carry insurance, written on the comprehensive automobile form insuring all owned and non-owned automobiles with limits of not less than $400,000 (bodily injury per person), $400,000 (each accident) and $400,000 (property damage).
Insurance coverage shall not be reduced below the limits described above or cancelled without the County’s written approval of such reduction or cancellation. Certificates of such insurance, of agents and subcontractors, shall be provided to the County upon request. With regard to all insurance, such insurance shall:
Be primary insurance to the full limits of liability herein before stated and, should County have other valid insurance, County insurance shall be excess insurance only; and
Not cancelled without thirty (30) days prior written notice to the County.

C. Registration
Contractor must be registered and in good standing on the Federal System for Award Management (https://sam.gov).

Special Requirements:
SUBMISSION
Proposals should be submitted via both email and US mail as follows:
1. A PDF formatted proposal emailed to brian.bovaird@summitcountyco.gov ; AND
2. One (1) paper copy clearly marked “ORIGINAL” should be submitted in a sealed envelope or container with the name of the proposer’s firm clearly shown on the top left hand corner of the envelope. The following information must be clearly shown on the bottom left hand corner of the envelope:
Summit County Multi-Hazard Mitigation Plan RFP, Due Date: July 12, 2019
Your proposal must be received on or before Friday, July 12, 2019 by 11:59 pm MST/MDT and contractors must allow sufficient delivery time to ensure receipt of their proposals to the Office of Emergency Management on or before the time and date specified. The proposal package should be addressed to:
Summit County Office of Emergency Management
Attn: Brian Bovaird
501 North Park Avenue
PO Box 210
Breckenridge, CO 80424
A. Format
Miscellaneous:
A. Refinements and Improvements
Applicants should feel free during the proposal submission process to provide any suggestions or comments that might be advantageous for the County to consider in terms of any efficiencies, issues or processes. The County is not committed to any single scenario, but efficiency of resources and minimizing impacts are critical in completing this work.

B. Issuing Officer
This request for proposing is issued by the Summit County Office of Emergency Management. For questions, please contact Brian Bovaird, Director of Emergency Management, at brian.bovaird@summitcountyco.gov.

C. Purpose
This RFP provides prospective contractors with sufficient information to prepare and submit proposals for consideration by the County. To be considered responsive, each proposal must provide for completion of the tasks outlined in the RFP.

D. Scope
This RFP contains the instructions governing the proposals to be submitted and the materials to be included therein. These are mandatory requirements that must be met to be eligible for consideration.

E. Inquiries and Questions
Prospective applicants are welcome to make inquiries and ask questions concerning the RFP to obtain clarification of the any requirements or schedule a site visit to the properties. Direct all inquiries to:

Brian Bovaird, Director
Summit County Office of Emergency Management
brian.bovaird@summitcountyco.gov

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